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Save Time and Effort with Microsoft Word Shortcuts

As with the majority of software systems that many of use on a daily basis, Microsoft Word has so much potential that many of us are not utilising.

There is an obvious argument that we do not always need to tap into those extensive resources, but that doesn’t mean there are not a few useful tips and shortcuts we can begin to use more.
The most useful shortcut is probably the well-known copy (Ctrl + C) and paste (Ctrl + V).

This helps to copy as much text as you want without the need for rewriting it. Genius!
Using Office Word’s Styles is the best way to keep your text looking consistent at all times. You can choose from its default choices or change them according to your needs. To do this, simply style up your text, select it, then right-click the appropriate style (such as Normal or No Spacing) and choose Update {Style name} to match selection.
Special characters such as © and é can be easily found by opening the Insert ribbon or by going to menu and choose Symbol, then More Symbols. Once there, we can pick the one we need from the many available possibilities.

Here are some of the most common and practical Word shortcut keys:

  • Ctrl + A: Select all contents of the page
  • Ctrl + B/I: Bold/Italics highlighted selection
  • Ctrl + J: Aligns the selected text or line to justify the screen
  • Ctrl + K: Insert link
  • Ctrl and left arrow/right arrow: Go to previous/next word.
  • Home/End: Go to beginning or end of the current line.
  • Ctrl and Home/End: Jump to beginning or end of document.
  • Ctrl and Shift and Home/End: Select all text before/after cursor point.
  • Ctrl and [ / ]: Increase or decrease font size by 1 point.
  • Ctrl and L/E/R: Align current paragraph left/centre/right.
  • Ctrl and F/H: Open the Find or Find and Replace dialogue box.
  • Ctrl and Space: Remove formatting from the current text selection.
  • Alt: Reveal shortcut keys for menus, tabs and Quick Access Toolbar.
  • F7: Spell-check and grammar check selected text or document
  • F12: Save as

Obviously you don’t need to memorise all of these tips! Just keep this guide to hand, and you’ll find some of them become second nature in no time.